V-Rooms

Organize Key Documents, Focus Due Diligence and Streamline Communications with a Virtual Data Room.

The Problem of Paper:

Business valuations and major transactions such as acquisitions, mergers, reorganizations, restructurings, private placements and fund raising all have one thing in common: they each involve organization, transmission and review of documents by numerous people across a wide functional and geographic landscape.

Sharing and controlling documents can be a time-consuming and expensive nightmare. Documents have to be printed, faxed, emailed, photocopied or mailed overnight, possibly compromising information and deal security.

A project can include a collection of “selling memoranda,” business plans, photographs, documents, projections, agreements, audio files, reports, presentations, etc. in a hard copy format. It is difficult and time consuming to distribute this information to the various groups for evaluation. To a certain extent, the distribution process is improved when information is supplied on a CD, but even that can be hard to control and too slow for today’s fast-paced global business environment.

Now there is a better way…

Virtual Data Rooms: Your Solution to the Paper Chase

A Virtual data room is an Internet-based, on-demand hosted service designed to speed the completion of financial transactions which may involve hundreds of participants and require the distribution of thousands of pages of documents.

MoneySoft has formed an alliance with Due Diligence Online to offer our clients and customers a Virtual Data Room that provides round-the-clock and round-the-calendar worldwide control and access to mission critical documents. The product, V-Rooms™ is available through MoneySoft and can be bundled with other MoneySoft products to provide a level of value that is not available anywhere else.

Lower Costs and Reduce the Deal Cycle

The advantages of a V-Room workspace are clear:

• A centralized repository of project and transaction documents.
• Controlled access to documents on a need-to-know basis and keep an audit trail of individuals who have accessed a digital item.
• Simultaneously share documents with parties to the transaction (project) and within your organization.
• Worldwide access on a 24×7 basis based upon “user privileges” controlled by you.
• Eliminate the need for faxing, couriers and overnight shipping.
• Eliminate the need for printing and travel.
• Keep track of document versions and changes.
• Eliminate or reduce the need for physical offices or rooms needed to store hard copies of transaction or project documents.

Uses for a Virtual Data Room

With a V-Rooms™ Virtual Data Room solution, hundreds of clients, buyers, sellers, funding sources and team members can be kept informed and better able to collaborate.

Your V-Room workspace can hold and track the distribution of a variety of digital media including PDF files, audio files, video files, photos, and Power-Point presentations. Data can be used to help the parties to a transaction evaluate an opportunity, facilitate an agreement, perform due diligence and close the deal.

You may brand the look of your virtual data room as an extension of your organization, even embedding the login within your existing website.

You can learn more about V-Rooms by downloading a fact-filled brochure

Safe and Secure

V-Rooms™ utilizes the highest levels of data encryption technology, client driven user entitlement rights and access management to provide a secure platform. This secure platform supports corporate management, accountants, lawyers, investment bankers and other advisors involved in a transaction to effectively and rapidly create, distribute, review and negotiate all the necessary documents in a safe electronic environment.

Given a username and a password, your representatives and professionals around the globe are able to simultaneously review the information, and evaluation team members are automatically notified by email alerts when new information is posted to the Virtual Data Room. Due diligence travel logistics and expenses are considerably reduced, and deals are able to be closed faster.

To see a sample V-Rooms™ Virtual Data Room, click the link below and type in the provided username and password.

V-Rooms™ Program Features

V-Rooms™ Virtual Data Rooms solution is rich in features and functionality. Below is a brief list of some of our solution highlights and features.

• Multiple Access Levels • Activity Reports • Data Archiving • Audit Requirements • Site Branding • Collaboration • Confidential Watermark • Access Control • Data Center Security • Deal Management

• Disaster Recovery • Document Control • Document Repository • Domestic Data Center • Email Alerts • Encryption • Flexibility • Folder Structure • Ease of Room Set-up • Security Sections

• Passwords • Project Management • Search Files • Security Model • Self-management • Simultaneous Access • Templates • Training Not Required • Viewing Rights • Website Login Frames

V-Rooms™ is your M&A Document Management Solution

Parties to asset sales and M&A transactions must manage, examine and share voluminous records relating to the companies or assets being acquired or sold. To protect their businesses and comply with applicable regulations, the owners of these records must take all appropriate steps to control the disclosure and use of these records at all times. Transaction participants historically have created physical data rooms to house and produce documents and to monitor the use and examination of these documents. As a result, only one prospective acquirer could access information at a given time.

The complexities of these transactions, combined with growing requirements of transparency, audit, shortened transaction cycles and, in the case of an asset sale, the ability to create a larger bidding party to maximize asset values have clearly demonstrated the inadequacies of accepted paper-based business processes and traditional data rooms.